Our Notice of Privacy Practices at the Granite Falls Municipal Hospital and Manor.





	GRANITE FALLS MUNICIPAL HOSPITAL AND MANOR NOTICE OF PRIVACY PRACTICES 1. THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. The notice is provided in two layers: This top layer briefly summarizes how we handle your health information, and the attached bottom layer provides further details of our privacy policies and procedures. 2. How we may use and disclose your health information. We use health information about you for treatment, to get paid for treatment, for administrative purposes, and to evaluate the quality of care that you receive. For example, your health information may be shared with other providers to whom you are referred. Information may be shared by paper, mail, electronic mail, fax, or other methods. We may use or disclose your health information without your authorization for several reasons. But beyond those situations, we will ask for your written authorization before using or disclosing your health information. If you sign an authorization to disclose information, you can later revoke it to stop any further uses and disclosures. 3. Your rights. In most cases, you have the right to look at or get a copy of your health information. If you request copies, we may charge you a cost-based fee. You also have the right to request a list of certain types of disclosures of your information that we have made. If you believe your health information is incorrect or information is missing, you have the right to request that we correct the existing information or add the missing information. 4. Our legal duty. We are required by law to protect the privacy of your health information, provide this notice about our privacy practices, follow the privacy practices that are described in this notice, and seek your acknowledgment of receipt of this notice. We may change our privacy policies any time. Before we make a significant change in our policies, we will change our notice and post the new notice in the waiting area. You can also request a copy of our notice at any time. For more information about our privacy policies, contact the person listed below. 5. Privacy complaints. If you are concerned that we have violated your privacy rights, our privacy policies, or if you disagree with a decision we made about access to your health information, you may contact the person listed below. You also may send a written complaint to the U.S. Department of Health and Human Services. The person listed below can provide you with the appropriate address upon request. If you have any questions or complaints, please contact: Privacy Officer Granite Falls Municipal Hospital and Manor 345 10th Avenue Granite Falls, Minnesota 56241 (320) 564-6216 GRANITE FALLS MUNICIPAL HOSPITAL AND MANOR Granite Falls, MN Effective Date: 4-14-2003 Version 1 NOTICE OF PRIVACY PRACTICES THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. Who Will Follow This Notice Members of the Medical Staff Any healthcare professional authorized to enter information into your chart All departments and units of our organization Any member of a volunteer group we allow to help you while you are in our care All employees, staff, and other personnel All these entities follow the terms of this Notice. In addition, they may share medical information with each other for the purpose of treatment, payment, or healthcare operations as described in this Notice. Our Duties We are required by law: to maintain the privacy of your medical information, to give you this Notice describing our legal duties and privacy practices, and to follow the terms of the Notice currently in effect. How We May Use and Disclose Medical Information About You In accordance with Federal law, we will not use or disclose your medical information without your authorization, except as described in this Notice. We will use your medical information for Treatment. For example: Information obtained by a nurse, physician, or other member of the healthcare team will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will note in your record his or her expectations of the members of the healthcare team. Members of your healthcare team will record the actions they took and their observations. In that way, the physician and the healthcare team will know how you are responding to treatment. We will also provide your subsequent healthcare provider with copies of reports to assist him or her in treating you. For example: If you receive treatment in the emergency department and provide the hospital with the name of your family physician, the emergency report will be forwarded to your family physician in order to provide information needed for follow-up care at the physician's office. We will use your medical information for Payment. For example: A bill may be sent to your insurance company. The information on or accompanying the bill may include information that identifies you as well as your diagnosis, procedures, and supplies used. We will use your medical information for Health Care Operations. For example: Members of the medical staff, the quality improvement coordinator, or members of the quality improvement team may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to improve the quality and effectiveness of the healthcare and services we provide. Business Associates: There are some services provided in our organization through contracts with business associates. Examples include a copy service we use when making copies of your health record. We may disclose your health information to our business associates so they can perform the job we've asked them to do. However, we require the business associate take precautions to protect your medical information. Facility Directory: Unless you notify us that you object, we may use your name, location in the facility, and general condition for directory purposes. All of this information will be disclosed to people that ask for you by name. Notification and Communication: We may use or disclose information to notify or assist in notifying a family member, personal representative, or other person responsible for your care of your location and general condition. Health professionals, using their best judgment, may disclose to a family member, other relative, close personal friend, or any other person you identify, health information relevant to that person's involvement in your care. Funeral Director, Coroner, and Medical Examiner: Consistent with applicable law, we may disclose health information to funeral directors, coroners, and medical examiners to help them carry out their duties. Organ Procurement Organizations: Consistent with applicable law, we may disclose health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs for the purpose of tissue donation and transplant. Fundraising: We may contact you as part of a fund raising effort. Food and Drug Administration (FDA): We may disclose to the FDA health information relative to adverse events, product defects or problems; to enable product recalls, repairs, or replacement. Public Health: As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability. Victims of Abuse, Neglect, or Domestic Violence: We may disclose to appropriate governmental agencies, such as adult protective or social service agencies, your health information, if we reasonably believe you are a victim of abuse, neglect, or domestic violence. We will only make this disclosure if you agree or when required or authorized by law. Health Oversight: We may disclose health information for oversight activities authorized by law, such as audits, investigations and inspections. Oversight agencies seeking this information include government agencies that oversee the health care system, government benefit programs, other government regulatory programs and civil rights laws. Law Enforcement: Under certain circumstances, we may disclose health information to law enforcement officials. These circumstances include reporting required by certain laws (such as the reporting of certain types of wounds), pursuant to certain subpoenas or court orders, reporting limited information concerning identification and location at the request of a law enforcement official, reporting death, crimes on our premises, and crimes in emergencies. Inmates: If you are an inmate of a correctional institution or under the custody of a law enforcement official, we may release medical information about you to the correctional institution or law enforcement official. Threats to Public Health or Safety: We may disclose or use health information when it is our good faith belief, consistent with ethical and legal standards, that it is necessary to prevent or lessen a serious and imminent threat or is necessary to identify or apprehend an individual. Specialized Government Functions: Subject to certain requirements, we may disclose or use health information for military personnel and veterans, for national security and intelligence activities, for protective services for the President and others, for medical suitability determinations for the Department of State, for correctional institutions and other law enforcement custodial situations, and for government programs providing public benefits. Workers Compensation: We may disclose health information when authorized and necessary to comply with laws relating to workers compensation or other similar programs. Other Uses We may also use and disclose your personal health information for the following purposes: to contact you to remind you of an appointment for treatment to describe or recommend treatment alternatives to you to furnish information about health-related services that may be of interest to you All other uses and disclosures of your medical information will be made only with your written permission. Once given, you may revoke the authorization by writing us at Granite Falls Municipal Hospital & Manor 345 10th Avenue Granite Falls, MN 56241 Attn: Privacy Officer You understand that we are unable to take back any disclosure we have already made with your permission. Individual Rights You have many rights concerning the confidentiality of your medical information. You have the right: to request restrictions on the medical information we may use and disclose for treatment, payment, and health care operations. We are not required to agree to these requests. To request restrictions, please send a written request to the address below. to receive confidential communications of medical information about you in a certain manner or at a certain location. For instance, you may request that we only contact you at work or by mail. To make such a request, you must write to us at the address below and tell us how or where you wish to be contacted. to inspect or copy your medical information. You must submit your request in writing to the address below. If you request a copy of your medical information, we may charge you a fee for the cost of copying, mailing, or other supplies. In certain circumstances, we may deny your request to inspect or copy your medical information. If you are denied access to your medical information, you may request that the denial be reviewed. Another licensed healthcare professional will then review your request and the denial. The person conducting the review will not be the person who denied your request. We will comply with the outcome of the review. to amend your medical information. If you feel the medical information we have about you is incorrect or incomplete, you may ask us to amend the information. To request an amendment, you must write to us at the address below. You must also give us a reason to support your request. We may deny your request to amend your medical information if it is not in writing or does not provide a reason to support your request. We may deny your request if: the information was not created by us, unless the person or entity who created the information is no longer available to make the amendment, the information is not part of the medical information kept by or for us, the information is not part of the information you would be permitted to inspect or copy, or the information is accurate and complete. to receive an accounting of disclosures of your medical information. You must submit a request in writing to the address below. Not all medical information is subject to this request. Your request must state a time period, no longer than 6 years and may not include dates before April 14, 2003. Your request must state how you would like to receive this report (paper, electronically). The first list you request within a 12-month period is free. For additional lists, we may charge you the cost of providing the list. We will notify you of this cost and you may choose to withdraw or modify your request before charges are incurred. to receive a paper copy of this Notice upon request. All requests to restrict use of your medical information for treatment, payment, and healthcare operations, to inspect and copy medical information, to amend your medical information, or to receive an accounting of disclosures of medical information must be made in writing to the following address: Granite Falls Municipal Hospital & Manor 345 10th Avenue Granite Falls, MN 56241 Attn: Privacy Officer Complaints If you believe that your privacy rights have been violated, a complaint may be made to our Privacy Officer. You may also submit a complaint to the Secretary of the Department of Health and Human Services. You will not be penalized in any way for filing a complaint. All complaints should be sent in writing to the following address: Granite Falls Municipal Hospital & Manor 345 10th Avenue Granite Falls, MN 56241 Attn: Privacy Officer Changes to This Notice We reserve the right to change our privacy practices and to apply the revised practices to medical information about you that we already have. We will post a copy of the current notice at each of our sites as well as on our website at www.gfmhm.com. The notice will list on the first page, in the upper right-hand corner, the effective date. In addition, each time you register or are admitted treatment or services, we will offer you a copy of the current notice.









	Granite Falls Municipal Hospital and Manor Phone: 320-564-3111 345 10th Avenue Granite Falls, Minnesota 56241 This site designed & maintained by Tabby Designs